Legal Secretary – Litigation

Salary Range Target: $70,000 – $100,000 Base Salary

Company Background

A prominent California-based law firm with a strong legacy and multiple offices across the state. For several decades, it has provided full-spectrum legal counsel to a diverse mix of public agencies and private organizations. The firm’s core practice areas include labor and employment law, education law, construction matters, and complex litigation. Known for its deep institutional knowledge and long-standing client relationships, the firm is a trusted legal partner for both government entities and corporate clients alike.

Job Description

Our client is seeking a detail-oriented Litigation Legal Secretary for its Sausalito office. This full-time role supports attorneys in all phases of litigation, including document preparation, calendaring, and case management. The ideal candidate is highly organized, tech-savvy, and able to thrive in a fast-paced legal environment.

Responsibilities

• Draft, revise, and proofread legal documents, correspondence, and emails.
• Assemble materials for court filings, hearings, arbitrations, depositions, and mediations.
• Maintain attorney calendars and track critical deadlines.
• Manage incoming mail and emails; organize client and chronological files.
• Schedule meetings and travel; assist with pitch materials and presentations.
• Operate transcription equipment, copiers, fax machines, and other standard office tools.
• Provide additional administrative and marketing support as needed.

Requirements

• High school diploma required.
• Prior litigation legal secretary experience.
• Typing speed of at least 70 WPM.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint); experience with iManage preferred.
• Strong proofreading and document formatting skills.
• Ability to prioritize multiple workloads and deadlines.
• Excellent written and verbal communication skills.
• Professional demeanor and interpersonal skills for working with attorneys, clients, and staff.