Office Manager

Salary Range Target: $90,000 – $110,000 Base Salary

Company Background

A prominent California-based law firm with a strong legacy and multiple offices across the state. For several decades, it has provided full-spectrum legal counsel to a diverse mix of public agencies and private organizations. The firm’s core practice areas include labor and employment law, education law, construction matters, and complex litigation. Known for its deep institutional knowledge and long-standing client relationships, the firm is a trusted legal partner for both government entities and corporate clients alike.

Job Description

Our client is seeking an experienced Office Manager/Legal Secretary to oversee daily operations and provide high-level legal administrative support within their Sacramento office. This hybrid role blends leadership responsibilities with hands-on legal support, requiring exceptional multitasking, communication, and organizational skills. The ideal candidate will bring a balance of supervisory experience and litigation support capabilities to maintain efficient office functions and uphold the firm’s high standards of client service and internal operations.

Responsibilities

• Oversee daily office operations and manage non-attorney staff in coordination with the Partner in Charge.
• Handle HR tasks including hiring, onboarding, performance reviews, and staff scheduling.
• Ensure attorney support needs are met; manage assignments, coverage, and workflow coordination.
• Liaise with IT, Facilities, and Marketing departments for local office needs.
• Organize staff meetings and morale-building events.
• Provide litigation support to one or two attorneys, including drafting documents, court filings, calendaring, and trial prep.
• Maintain confidentiality and compliance with firm policies.

Requirements

• Minimum of 5 years of experience in office management, preferably within a legal or professional services setting.
• At least 5 years of litigation legal secretary experience.
• Proficiency in Microsoft Office Suite; familiarity with document management systems like iManage preferred.
• Typing speed of at least 70 WPM with strong editing and proofreading skills.
• Excellent communication, multitasking, and problem-solving abilities.
• Proven leadership and delegation capabilities with a high degree of professionalism.
• Strong attention to detail and ability to manage multiple priorities under tight deadlines.