Billing Coordinator

Salary Range Target: $95,000 – $105,000 Base Salary

Company Background

A respected, nationally recognized law firm with a strong New York City presence and a long-standing focus on serving clients in the healthcare, labor and employment, and litigation sectors. The firm is known for its collaborative culture, emphasis on operational excellence, and commitment to delivering high-quality, timely legal solutions. With a client-first approach and a dedication to innovation, the firm fosters a supportive and high-performance work environment.

Job Description

Our client is seeking a highly experienced Billing Coordinator to join its New York office. This role is integral to the financial operations team and is responsible for overseeing the full billing lifecycle for a group of assigned attorneys. The successful candidate will bring deep experience in legal billing systems, excellent communication skills, and a strong commitment to accuracy and timeliness. The role will also support various Finance Department functions beyond billing.

Responsibilities

• Manage the complete billing process for a set of assigned billing attorneys, maintaining knowledge of client terms, discount arrangements, and billing preferences.
• Generate monthly billing proformas in accordance with firm standards and timelines.
• Review and revise invoices based on attorney instructions and client billing guidelines; maintain billing records and preferences in Elite 3E.
• Submit electronic invoices through various e-billing platforms, ensuring adherence to client-specific guidelines.
• Monitor invoice submissions to confirm acceptance, handle appeals for rejections, process timekeeper approvals, and manage rate updates as necessary.
• Respond to billing inquiries from attorneys, staff, and clients regarding invoice details or proforma edits. Follow up regularly with attorneys to ensure bills are finalized and submitted in a timely fashion.
• Conduct research to resolve billing issues or discrepancies related to pre-bills and billing history.
• Prepare and distribute monthly statements of outstanding invoices to clients and track follow-up.

Requirements

• Bachelor’s degree preferred, though not required.
• Minimum of 5 years in a legal billing role or similar position.
• Prior law firm or professional services billing experience strongly preferred.
• Proficiency in Elite 3E Financial System, eBillingHub, and Paperless Proforma.
• Strong command of Microsoft Word, Excel, and Outlook.
• Demonstrated analytical abilities and experience working with LEDES file formats.
• Familiarity with a wide range of e-billing platforms, including Legal Exchange, Serengeti, Counsel Link, Chubb, and Tymetrix.