Billing Coordinator

Salary Range Target: $80,000 – $90,000 Base Salary

Company Background

A well-established, nationally recognized litigation-focused law firm. Known for its collaborative culture and high standards, the firm handles a wide range of complex legal matters across various practice areas, including healthcare, insurance, employment, and professional liability. The firm is committed to delivering responsive, cost-effective solutions while fostering a dynamic, team-oriented workplace.

Job Description

Our client is seeking a detail-oriented and experienced Billing Coordinator to join its expanding Accounting team. This role is essential in ensuring that client billing is accurate, compliant with guidelines, and submitted in a timely manner. The ideal candidate will have a strong grasp of legal billing processes and systems, as well as experience navigating electronic billing platforms and timekeeping software.

Responsibilities

• Generate and distribute monthly prebills to attorneys and staff.
• Review, edit, and finalize prebills in the accounting system in accordance with client-specific requirements.
• Prepare and issue invoices in both hardcopy and PDF formats on a regular billing cycle. Create and submit electronic invoices using LEDES format and designated e-billing systems, ensuring accurate and successful transmission.
• Compile and provide supplemental documentation required by clients for billing submissions.
• Follow up on outstanding prebills, cover letters, and submission confirmations to ensure completion.
• Maintain and update billing instructions and client-specific guidelines within the accounting database.
• Create and manage new client matters in relevant e-billing systems. Monitor, prepare, and submit matter budgets through electronic billing platforms.
• Handle timekeeper rate submissions and maintain staffing plans as required by clients.
• Submit and manage invoice appeals through various billing systems.
• Respond to inquiries related to billing, invoices, and compliance as needed.

Requirements

• Minimum of 2 years of legal billing experience in a law firm or professional services environment.
• Solid understanding of UTBMS billing codes and LEDES1998B format.
• Working knowledge of Work-In-Progress (WIP) and Accounts Receivable (A/R) processes.
• Demonstrated ability to work independently and manage responsibilities with minimal supervision.
• Strong attention to detail, organization, and time management skills.
• Advanced knowledge of Microsoft Excel, Word, and Outlook. Willingness to work overtime as needed to meet billing cycles and deadlines.
• Proven team player with a proactive, service-oriented mindset.
• Additional Information This position will be in-office for the first three months, with the opportunity to transition to a hybrid work model at a mutually agreed time.
• Candidates may be based in New York City, Westchester, or Parsippany, New Jersey.