Junior Billing Specialist

Salary Range Target: $60,000 – $72,000 Base Salary

Company Background

A nationally respected law firm known for its dynamic, client-centered approach and boutique-level attention to detail. Headquartered in New York with a strong national presence, the firm has established itself as a leader in delivering high-quality legal services across a broad spectrum of practice areas. The team is comprised of dedicated professionals who uphold a tradition of excellence, integrity, and innovation.

Job Description

Our client is seeking a Junior Billing Specialist to join its New York City office. This role plays a vital part in the firm’s finance operations by overseeing the full billing lifecycle for a portfolio of attorneys. The ideal candidate will possess a detail-oriented mindset and a customer-service orientation, capable of navigating complex billing requirements while maintaining strong communication with attorneys and support staff.

Responsibilities

• Manage the end-to-end billing process for 10 or more attorneys on a monthly basis.
• Review pre-bills for accuracy in rates, discounts, and formatting; make necessary edits and prepare final invoices.
• Work directly with attorneys and administrative assistants to ensure accurate and timely billing.
• Prepare and submit complex invoices including split-party, multi-payor, and flat fee/task code billing structures.
• Adhere to and document client-specific billing guidelines to ensure compliance and consistency. Submit invoices electronically and troubleshoot any e-billing issues promptly.
• Maintain updated billing procedures, deadlines, and attorney-specific preferences.
• Escalate billing concerns to management when needed for resolution.
• Respond to internal and external billing inquiries, conducting research when necessary.
• Generate reports and build spreadsheets to support billing operations and partner requests.

Requirements

• Bachelor’s degree with 1–2 years of billing experience in a large law firm environment.
• Familiarity with CMS Classic or AderantExpert is preferred.
• Proficiency in Microsoft Excel and Word required; ability to use formulas, formatting tools, and document templates effectively.
• Strong written and verbal communication skills.
• Ability to work independently with minimal supervision while maintaining a high level of productivity and attention to detail.
• Demonstrated ability to establish positive working relationships across departments.
• Analytical and problem-solving capabilities with an aptitude for identifying and resolving issues.
• Comfortable working in a high-volume, deadline-driven environment.
• Effective multi-tasking, prioritization, and organizational skills.
• Flexibility to work outside of standard business hours when necessary.