Legal Secretary – Litigation

Salary Range Target: $80,000- $90,000 Base Salary

Company Background

A prominent California-based law firm with a strong legacy and multiple offices across the state. For several decades, it has provided full-spectrum legal counsel to a diverse mix of public agencies and private organizations. The firm’s core practice areas include labor and employment law, education law, construction matters, and complex litigation. Known for its deep institutional knowledge and long-standing client relationships, the firm is a trusted legal partner for both government entities and corporate clients alike.

Job Description

Our client is in search of a seasoned Litigation Legal Secretary to provide administrative and legal support to attorneys within a dynamic litigation practice. The ideal candidate will have a strong command of legal procedures and terminology, as well as exceptional organizational and communication skills.

Responsibilities:

• Prepares and edits legal documents, memoranda, correspondence, and emails from written drafts or transcription.
• Assembles and organizes materials, including exhibits, for court filings, hearings, arbitrations, mediations, depositions, and other legal proceedings.
• Reviews and proofreads documents to ensure accuracy in grammar, punctuation, and formatting in accordance with firm guidelines.
• Manages and distributes incoming mail and email communications appropriately.
• Coordinates and schedules appointments, meetings, and other engagements for attorneys.
• Maintains and updates attorney calendars, ensuring all critical deadlines and court dates are accurately recorded.
• Organizes and maintains client and chronological files, both physical and electronic.
• Operates computers and transcription devices to generate legal documents, as well as other office equipment such as copiers, fax machines, and postage meters.

Requirements:

• High school diploma or equivalent required.
• A minimum of five years’ experience as a litigation legal secretary.
• Proficiency in typing (minimum 70 words per minute), proofreading, and drafting legal correspondence and documents.
• Solid working knowledge of Microsoft Office Suite, particularly Word, Excel, and PowerPoint.
• Familiarity with document management systems, especially iManage or similar platforms.
• Strong ability to manage multiple attorneys’ workloads, prioritize tasks, and meet deadlines.
• Excellent interpersonal communication skills for working professionally with attorneys, clients, staff, and vendors.
• Capable of operating general office and transcription equipment efficiently.