Legal Secretary Litigation

Salary Range Target: $80,000-$90,000 Base Salary

A prominent California-based law firm with a strong legacy and multiple offices across the state. For several decades, it has provided full-spectrum legal counsel to a diverse mix of public agencies and private organizations. The firm’s core practice areas include labor and employment law, education law, construction matters, and complex litigation. Known for its deep institutional knowledge and long-standing client relationships, the firm is a trusted legal partner for both government entities and corporate clients alike.

Job Description

This reputable Law Firm is seeking a Legal Secretary to join their litigation team.

Responsibilities

• Drafts, edits, and finalizes legal documents, correspondence, memoranda, and emails from written notes and transcriptions.
• Prepares and organizes documents and exhibits for court filings, hearings, arbitrations, mediations, depositions, and other legal proceedings.
• Reviews and proofreads materials to ensure accuracy, proper formatting, and adherence to firm standards.
• Sorts, reads, and distributes incoming mail and emails as appropriate.
• Schedules appointments and meetings for attorneys.
• Manages and tracks important deadlines, ensuring key dates are recorded on the master calendar.
• Maintains client files and chronological records.
• Proficient in using computers and transcription equipment for legal document production, as well as office equipment such as photocopiers, fax machines, and postage meters.

Other Duties

• Coordinates travel arrangements for attorneys, including hotel accommodations, flights, and transportation.
• Assists in creating marketing materials, including pitch folders, attorney biographies, and PowerPoint presentations.
• Performs additional duties as assigned.

Requirements

• High school diploma required.
• Previous experience as a litigation legal secretary.
• Proficient in typing, reading, and writing to proofread, draft, and revise legal documents, correspondence, memoranda, and emails.
• Strong knowledge of Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Experience with document management systems such as iManage.
• Ability to type 70 words per minute.
• Strong organizational skills with the ability to prioritize tasks for multiple attorneys.
• Excellent interpersonal skills to communicate professionally with clients, attorneys, vendors, and staff, both verbally and in writing.
• Proficient in operating office equipment, including computers, transcription devices, fax machines, and advanced photocopiers.