Legal Secretary – Litigation (Pasadena, CA)

RESPONSIBILITIES

• Drafts, revises, and formats legal documents, correspondence, memoranda, and emails from written material or transcription.
• Prepares and organizes documents and exhibits for court filings, hearings, arbitrations, mediations, depositions, and related proceedings.
• Proofreads materials to ensure accuracy, proper grammar, and compliance with Firm formatting standards.
• Reviews, sorts, and distributes incoming mail and emails.
• Coordinates and schedules meetings and appointments for attorneys.
• Maintains attorney calendars, ensuring deadlines and key dates are tracked and updated in the master calendar.
• Utilizes computer and transcription tools to efficiently produce accurate legal documents and correspondence.

OTHER RESPONSIBILITIES

• Coordinates travel arrangements for attorneys, including lodging, flights, and transportation.
• Assists with the preparation of marketing materials, such as pitch folders, attorney biographies, and PowerPoint presentations.
• Performs other duties as assigned.

QUALIFICATIONS

• High School Diploma required.
• Prior experience as a litigation legal secretary.
• Strong typing, reading, and proofreading skills for accurate preparation and revision of legal documents.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Experience with document management systems (e.g., iManage).
• Typing speed of at least 70 wpm.
• Excellent organizational skills with the ability to prioritize work for multiple attorneys.
• Professional communication skills, both written and verbal, with clients, attorneys, vendors, and staff.
• Ability to operate standard office equipment, including computers, transcription devices, fax machines, and advanced photocopier functions.