JOB-1164

Target Salary: $80,000–$95,000 + benefits

JOB SUMMARY

A well-established law firm is seeking an experienced Legal Secretary to provide high-level administrative and secretarial support to attorneys, ensuring efficient management of litigation matters from inception through resolution. The role requires strong organizational skills, attention to detail, and the ability to manage multiple cases and priorities in a fast-paced environment.

RESPONSIBILITIES

  • Draft, revise, and finalize legal documents, correspondence, memoranda, and emails.
  • Handle e-filings in state, federal, and administrative courts.
  • Prepare and organize documents and exhibits for hearings, arbitrations, mediations, trials, and depositions.
  • Proofread documents for accuracy, grammar, and compliance with firm standards.
  • Create and maintain Tables of Contents (TOC) and Tables of Authorities (TOA).
  • Schedule and coordinate appointments, meetings, and litigation deadlines.
  • Maintain attorney calendars and track critical case dates.
  • Process new client/matter intakes in accordance with firm procedures.
  • Use legal software, transcription tools, and office equipment to manage documents.
  • Arrange attorney travel, including hotel, airfare, and transportation.
  • Distribute incoming mail and emails appropriately.
  • Assist in preparing marketing materials such as pitch folders, attorney biographies, and presentations.
  • Provide backup and overflow support for attorneys and staff.
  • Maintain confidentiality of all firm, client, and personnel information.

QUALIFICATIONS

  • High School Diploma or equivalent required.
  • Minimum 5 years of litigation legal secretary experience.
  • Strong writing, editing, and proofreading skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Experience with document management systems (iManage preferred).
  • Excellent organizational skills and ability to prioritize for multiple attorneys.
  • Strong verbal, written, and interpersonal communication skills.
  • Proficient in using office equipment and transcription devices.
  • Reliable attendance and punctuality.

PHYSICAL REQUIREMENTS

  • Prolonged sitting with frequent standing and walking.
  • Regular computer use for document preparation and review.
  • Clear verbal communication in person and by phone.
  • Occasional bending, climbing, or kneeling.
  • Fine motor skills for typing and office equipment operation.
  • Ability to lift up to 10 lbs.
  • Flexibility to work overtime as required.