JOB-1150

Target Salary: $70,000-$95,000

JOB SUMMARY

A reputable Law Firm is seeking a Legal Secretary to join their litigation team.

RESPONSIBILITIES

  • Drafts, edits, and finalizes legal documents, correspondence, memoranda, and emails from written notes and transcriptions.
  • Prepares and organizes documents and exhibits for court filings, hearings, arbitrations, mediations, depositions, and other legal proceedings.
  • Reviews and proofreads materials to ensure accuracy, proper formatting, and adherence to firm standards.
  • Sorts, reads, and distributes incoming mail and emails as appropriate.
  • Schedules appointments and meetings for attorneys.
  • Manages and tracks important deadlines, ensuring key dates are recorded on the master calendar.
  • Maintains client files and chronological records.
  • Proficient in using computers and transcription equipment for legal document production, as well as office equipment such as photocopiers, fax machines, and postage meters.

OTHER RESPONSIBILITIES

  • Coordinates travel arrangements for attorneys, including hotel accommodations, flights, and transportation.
  • Assists in creating marketing materials, including pitch folders, attorney biographies, and PowerPoint presentations.
  • Performs additional duties as assigned.

QUALIFICATIONS

  • High school diploma required.
  • Previous experience as a litigation legal secretary.
  • Proficient in typing, reading, and writing to proofread, draft, and revise legal documents, correspondence, memoranda, and emails.
  • Strong knowledge of Microsoft Office Suite, including Word, Excel, and PowerPoint.
  • Experience with document management systems such as iManage.
  • Ability to type 70 words per minute.
  • Strong organizational skills with the ability to prioritize tasks for multiple attorneys.
  • Excellent interpersonal skills to communicate professionally with clients, attorneys, vendors, and staff, both verbally and in writing.
  • Proficient in operating office equipment, including computers, transcription devices, fax machines, and advanced photocopiers.