Billing Specialist

Salary Range Target: $50,000 – $60,000 Base Salary

Company Background

A well-established law firm with a strong regional presence and over 300 attorneys across multiple practice areas. The firm is known for delivering exceptional client service, maintaining a collaborative workplace, and supporting local communities through charitable and civic engagement. Its commitment to both professional excellence and collegiality fosters a supportive and high-performing environment.

Job Description

Our client is seeking a detail-oriented and client-service focused Billing Specialist to join the Accounting Department. This full-time role is available in Buffalo, Long Island, or Syracuse, NY and is responsible for managing the invoicing process, maintaining billing data, and ensuring timely and accurate billing to clients in a high-volume, deadline-driven environment.

Responsibilities

• Generate and edit client prebills; coordinate distribution and follow-up with attorneys.
• Address individual billing instructions and client-specific requirements in a timely manner.
• Review and bill aged Work-In-Process (WIP) accounts monthly.
• Maintain updated billing information in the Client Management System (names, formats, billing groups, etc.).
• Monitor unapplied funds and retainer balances; ensure timely application to client accounts.
• Support special projects and complete additional billing duties as assigned.

Requirements

• 1–2 years of billing experience in a high-volume, automated environment preferred.
• Prior experience with Aderant accounting software is a plus.
• Strong analytical skills and attention to detail.
• Proficiency in Microsoft Excel and Word.
• Excellent written and verbal communication abilities.
• Must be a team player with the ability to work independently and prioritize tasks.
• High level of professionalism and commitment to client service.